Polytechnic University of the Philippines • Office of the Vice President for Planning & Finance
Institutional Knowledge Modernization

From prototype to institutional brain.

The implementation timeline behind P.R.I.N.C.E.S.S. — scaling sovereign, locally-hosted AI infrastructure and document intelligence for the University's budget and finance offices.

Underway

Core build — Phases 01–03

Phase 01 · Core Setup

Local Container Stack

Deployment of a self-hosted environment to ensure absolute data privacy and independence from cloud dependencies.

  • Docker & Docker Compose setup
  • Gemini model integration
  • Open WebUI configuration
Status: Completed
Phase 03 · Scale & Automate

Workflow Integration

Connecting the internal LLM brain directly with reporting scripts, calculators, and document archiving.

  • Historical FAR report referencing
  • Automated compliance cross-checking
  • Office-wide knowledge routing
Status: Pipeline
Looking ahead

Recommended future phases

Proposed extensions once the core RAG knowledge base and compliance workflows are stable.

Phase 04 · Access Layer

Staff & Faculty Assistant Portal

A campus-facing chat interface so budget officers, accountants, and department heads can query circulars and manuals in plain language, with citations.

  • Role-based access per office
  • Source citations on every answer
  • Feedback & correction logging
Status: Proposed
Phase 05 · Federation

Cross-Office & Cross-Campus Knowledge Network

Extend the RAG layer beyond Budget Services to Accounting, HR, Registrar, and satellite campuses, on a shared but permissioned index.

  • Shared collection architecture
  • Per-office data boundaries
  • Branch campus onboarding kit
Status: Proposed
Phase 06 · Governance

Audit Trail & Model Oversight

COA-ready logging of every AI-assisted answer, quarterly circular refresh cycles, and human sign-off before any output feeds a report.

  • Immutable query & answer log
  • Scheduled circular re-ingestion
  • Human-in-the-loop verification
Status: Proposed
Visual Showcase

Meet P.R.I.N.C.E.S.S.

Your sovereign, campus-wide knowledge assistant for PUP's budget and finance offices.

Query architecture, in plain terms

P.R.I.N.C.E.S.S. runs entirely on university-controlled infrastructure — no query ever leaves campus. When you ask a question, it searches the relevant document collection first, then answers only from what it finds there, citing the source.

Local & secure

Air-gapped inference — nothing sent to third-party AI providers.

Sourced answers

Every response is grounded in an actual circular, code, or manual.

Kept current

The knowledge base is re-ingested as new circulars are issued.